Article 1: Duties of Officers
The President is the Chief Executive Officer of the Association and shall:
A. preside at all business meetings of the Association and the Executive Committee using regular parliamentary procedures and Robert's Rules of Order;
B. call special meetings of the Association with concurrence of the Executive Committee;
C. call all meetings of the Executive Committee;
D. appoint all standing and special committees as are deemed necessary to carry out the purpose and objectives of the Association unless specifically designated otherwise in the Constitution and Bylaws;
E. perform all other duties commonly incident to the office and not contrary to the Constitution and Bylaws.
The Vice President shall:
A. perform the duties of the President in his/her absence, or upon the President's request;
B. perform other duties as directed by the President;
C. serve as an active member of the Program Committee.
The Secretary shall:
A. record the minutes and proceedings of the Association at each membership and Executive Committee meeting;
B. distribute minutes to the Officers of the Association and to the newsletter editor;
C. assist Officers of the Association as necessary in the performance of their duties;
D. preserve the minutes of each meeting, any documents, records, correspondence, transactions, and other appropriate material of the Association.
The Treasurer shall:
A. maintain the financial records of the Association;
B. maintain an up-to-date list of paid memberships which shall be made available to the Executive Committee members and newsletter editor upon request;
C. keep an accurate record of all receipts and disbursements of the Association;
D. receive membership dues and all other funds for the Association and make disbursements as appropriate;
E. deposit all funds of the Association in such bank or banks, savings institutions or other financial establishments as appropriate;
F. make necessary arrangements for another officer to be authorized to make deposits and disbursements of the Association if the Treasurer is unable to perform those duties;
G. present an annual Treasurer’s report to the membership at a business meeting of the Association;
H. perform all other duties commonly incident to this office;
I. not accept any invoice for payment in excess of $50.00 which has not previously been approved by the Executive Committee;
J. submit the financial records of the Association to the Executive Committee for review annually within 60 days after the end of each fiscal year.
Article 2: Election of Officers
A Nominating Committee, representing the membership, and consisting of at least 3 members of the Association shall be appointed by the President every two years at the November meeting. The Nominating Committee shall nominate and present a slate of officers to the membership at the December meeting. Other names may be submitted from the membership at this time.
Election of new officers will take place at the December meeting. The new officers will assume their duties in January.
Article 3: Dues
The annual dues for membership in this Association shall be set by the Executive Committee and submitted to the voting members for approval. Changes will become effective the following fiscal year.
Annual dues are payable in advance at the beginning of the fiscal year and shall cover the period from July 1 of a given year through June 30 of the following year.
Annual dues of the Association shall be $10.00 per annum for individuals. Dues for families are fixed at $15.00 per household/family unit.
Article 4: Affiliated Organizations
The Piedmont Beekeepers' Association may associate itself with any state, regional or national Beekeeping Association by approval of the Executive Committee and subsequent approval by a majority vote of voting members when a quorum is present at a regularly scheduled meeting.
Article 5: Amendments
When a quorum of members is present at a meeting, any Article or any Section of the Article of the Bylaws may be amended by a majority vote of the voting members present. Proposed changes (in writing) must be submitted to the Executive Committee for their action. The Executive Committee will provide written notice and a copy of the proposed amendments to each member of the Association at least 30 days prior to a business meeting.
Article 6: Dissolution of the Association
In the event that the Piedmont Beekeepers' Association is dissolved and ceases to exist, all property and monies of the Association left after payment of all debts shall be donated to the Virginia Polytechnic Institute and State University, Department of Entomology, for use in the University's apiculture program. If Virginia Polytechnic Institute and State University discontinues its apicultural program, then all property and monies of the Association shall pass to a university’s apiculture program as selected by the Executive Committee of the Association.
Article 7: Repealing Clause
Upon acceptance by two-thirds (2/3) majority vote of the members at a meeting at which a quorum is present, this Constitution and Bylaws shall supersede all previous Constitutions and Bylaws.