Article 1: Name
This organization shall be known as the Piedmont Beekeepers' Association, also referred to in this document as “PBA”.
The Piedmont Beekeepers' Association is a nonprofit organization.
Article 2: Purpose & Objectives
The purpose of the Piedmont Beekeepers' Association shall be to engage in any lawful activity which will increase knowledge of and promote apiculture in the Commonwealth of Virginia.
The objectives of this organization are to promote and support:
A. an understanding of and solution to the common apiculture problems of the Association members;
B. apiculture eduction and the use of more productive methods of beekeeping within the state;
C. the development of both the scientific and practical aspects of apiculture;
D. such legislation as is necessary to protect and further apiculture;
E. good relations with individuals, businesses and other organizations which share a common interest in apiculture;
F. activities to foster good relations between beekeepers and the general public;
G. the use of honey and honey products;
H. fellowship among beekeepers and their families.
Article 3: Membership
Any person interested in or actively engaged in beekeeping or the beekeeping industry is eligible for membership in the Piedmont Beekeepers' Association.
The association admits members, of any race, color, national and ethnic origin, age religion, sex, handicap, or marital status to all the rights, privileges, programs, and activities generally accorded or made available to members of this association.
Any individual, or a family, or a firm or corporation may join the Association by paying a membership fee as is set forth in the by-laws.
Each membership fee will entitle that individual or firm or corporation to one vote; family memberships entitle the family to two votes.
Honorary Memberships: The Executive Committee may, at its discretion, grant an honorary membership to any individual as consideration for contributions to PBA or the beekeeping community. Such honorary members shall have no voting privileges.
Lifetime Memberships: The Executive Committee may, at its discretion, grant a Lifetime Membership to any individual, as consideration for contributions made or services rendered to the club. Such lifetime members shall enjoy all the privileges of paid membership, as long as they maintain active participants in PBA. If a lifetime member ceases to be an active participant, then such membership shall revert to Honorary status (i.e. non-voting).
Article 4: Officers
The officers of the Association shall be a President, Vice President, Secretary, andTreasurer.
All officers shall be elected by a majority vote, when a quorum of members is present at a January meeting. The officers shall hold offices for two years or until their successors are elected.
The President and Vice President may serve no more than two successive terms. The Secretary and the Treasurer may be reelected without limitation, subject to their willingness to serve.
The Vice President shall perform all duties of the President in his/her absence or during the remainder of the President's term if there is a vacancy in the position.
In the event that a vacancy occurs in the positions of Vice President, Secretary or Treasurer, the President shall appoint a member of the Association to serve in the respective office for the remainder of the term.
Only voting members may serve as officers of the Association, as the Association's delegates to other organizations or as chairman of any select committees.
The membership reserves the right to remove, before the end of their term, any officer whom the membership judges is not serving the best interests of the Association.
Article 5: Committees
The Executive Committee shall consist of the elected or appointed officers of the Association (President, Vice President, Secretary, Treasurer). In addition, the officers by majority vote may elect additional members to the Executive Committee. The Executive Committee shall have authority to transact business on behalf of the Association when meetings are not in session.
The executive committee shall plan, coordinate, and make necessary arrangements for meetings and other events of the Association.
Special committees may be appointed by the President at any time.
Article 6: Meetings
Regular meetings of the members shall be held on the 3rd Thursday of each month, with the exception of May and December. The May and December meetings shall be held at a time and place determined to be acceptable to the Executive Committee and/or meeting host.
The Executive Committee may make exceptions to this schedule provided due notice is furnished to members.
In addition, special meetings, special events, or workshops may be held at any time at the discretion of the Executive Committee.
The Constitution of PBA shall be followed in conducting meetings; however in areas that the Constitution does not apply, then the meeting shall be conducted in accordance with Robert's Rules of Order.
Notice of each meeting, special events, or workshops shall be distributed to each paid member of the Association prior to the date of the gathering.
Membership in the association is not required for attendance at meetings or other events,however, non-members may not hold office, nor participate in any decision-making.
Article 7: Quorum
Eighteen voting members shall constitute a quorum for the transaction of business at any regular meeting. Three members of the Executive Committee shall constitute a quorum for the transaction of committee business.
Article 8: Amendments
When a quorum of members is present at a meeting, any Article or any Section of any Article of the Constitution may be amended by a two-thirds (2/3) vote of all voting members present. Proposed changes (in writing) must be submitted to the Executive Committee for their action. The Executive Committee will provide written notice and a copy of the proposed amendments to each member of the Association at least 30 days prior to a regular meeting.
Article 9: Bylaws
Items not covered in the Constitution shall be provided for in the Bylaws. The members, by a majority of those present and voting, shall adopt such bylaws, rules, make regulations as they deem necessary for the governing of the association, provided the bylaws, rules and regulations are not inconsistent with the provisions of this Constitution.